vidigami is our secure cloud-based photo management platform designed to give parents a snapshot of everything happening at
Grace Brethren Schools

With Grace Brethren having students from age 2 to 12th grade, the amount of memories being made and new adventures each day is amazing.   With our website re-design in late 2017, we knew there were amazing photos out there from each campus but we didn't have any easy way to access them internally, let alone share with students and parents.  We wanted a platform to share these memories with our school community, and Vidigami fit our needs.  Now parents can share in the daily life of their students whether that means on-campus, off-campus, on field trips or at GBS events!

Just think if you have a preschooler in 2018, by the time they graduate from GBS in 2034 you will have an electronic photo album of their school years and their work!  How beautiful is that?  

Grace has a vibrant student body and so many experiences to capture and share, we can't wait for you to be a part of this new program.  So whether it is a field trip, sporting event, theatre performances, club events or classroom learning, we all can capture and share moments within our community.  Junior and Senior High students are also invite to share their school memories in Vidigami.

So jump in and join our community.  Starting sharing your school photos today!

Quick Start Info and FAQs

What is Vidigami?

Grace Brethren Schools has partnered with Vidigami, a private, cloud-based collaborative media management platform designed just for school communities (students, parents, faculty and staff).   Vidigami is one secure and organized powerhouse using intelligent tagging and memberships to personalize and privately share memories parents crave. And, help students build a dazzling portfolio of work and experiences. Year after year.

Get a window into your children’s day-to-day experiences. Stay up to date on all the great things happening at Grace. Create personal collections of your favorite photos, so you can design and order lasting keepsakes, prints, and so much more.

Learn more about Vidigami by watching this overview video here.  Enjoy!

How do I access vidigami?

You can access Vidigami two ways:  via our portal with a single sign on or at vidigami.com.  However, you need an active account to view our photo albums.  If you are current student, parent or faculty/staff, you receive an invitation link via email once your data in our system.  If you have not received the invitation/activation link, please email contactus@gracebrethren.com.

Once your account is activated, you can manage your profile from My Account.  You can change passwords, update information and more.

On our Portal pages, there is a Vidigami button.  If you are signed in, you will automatically be taken to Vidigami and your feed will load.

Download this quick start guide for reference.

I didn't get an invitation to join Vidigami. What do i do?

Please send your full name, student's name and campus to lschwochert@gracebrethren.com.

Who has access to vidigami?

Our Grace Brethren Community - our faculty & staff, our students and our parents.  Access and participation is by invitation-only.  Because our Vidigami community is a secure and private network, all users are authenticated by GBS and Vidigami.

Can grandparents, aunts/uncles/friends participate in vidigami?

Participation is by invitation only by Grace Brethren.  As of right now, vidigami participation is limited to students, parents/guardians, faculty and staff.  Therefore, we do not provide Vidigami permissions to extended family members.

How do I see Pictures of my child?

To view photos of your child, login to Vidigami and select their profile image on the left Sidebar. This will take you to their Portfolio page of all their tagged media and work.

How do I upload photos I have taken?

From your desktop:

You can easily batch upload photos by dragging dropping them from your desktop file manager straight into the Vidigami uploader.  Login into Vidigami.  First click on the Grace Brethren crest and find the group/album you wish to put the photos in.  If the album already exists, click on the album and then the uploader symbol (cloud with the arrow).  If the album doesn't exist, create a new album.  When you create a new album, be sure to "tag" the album with context tags such as "HST Day 1" at the album level.  Drag and drop your photos from file manager.  It is just that simple.

From your phone:

Download the Vidigami app for apple or android.  Follow the instructions above and you are good to go!  Watch this video for more information on the mobile app.

Helpful hints:
There are categories for student photos in Academics (groups by Grad Year), Athletics, Arts, Events, Clubs and Off Campus.  Please choose the best option for your photos.  We use academics for in-class room learning.  We can always move an album or link it to another album if we want it to display in two groups.

Can I upload a video?

You can upload a video using the same mechanism you would use to upload a photo to an album. When uploading a native video in Vidigami, please ensure that it is:

  • A minimum of 100kb min and a maximum of 120mb max (on average, 60 seconds in length).
  • File format is either .mp4 or .mov video (latter must be H264 format with ACC codec).

How is vidigami organized?

In Vidigami, photos are organized by school year, categories, groups and then albums in this order.   If you are looking for photos of the latest Jr/Sr High choir show, you would look under the Arts category, JR/Sr High choir group, and then find the album of the choir show.

Your feed displays your student's pictures first.  However, since we are all part of the GB community, you can see all photos from all campuses.  You can access all photos in all groups even if you are not a member of that group, unless the group or album has been marked "private".  To see all groups, click "browse all groups" at the bottom of the left sidebar on the Vidigami home page.  

What happens when I "like" a photo?

Liking a photo is a simple and quick way to mark photos you are especially happy with.  The "likes" are only viewable by you.  You then can click on the tab "Likes" in your dashboard and quickly view your favorite photos without having to create a personal set.

What are sets?

As you review pictures of your student, you may want to bookmark certain photos and videos to create your own sets for a variety of purposes, similar to folders or buckets without disrupting the natural organization of all content in Vidigami. This is done using Sets.

Personal (My Sets) - where you and you alone can collect media from all your groups in Vidigami into personal sets and view them in the My Sets tab in your Portfolio page.

Sets are not the same as albums, because they may contain media that already lives in multiple albums in vidigami. Sets are simply an alternate way to set aside media in a meaningful and organized way within Vidigami.

How to Create a Set:

1 - Create new Personal Set

In your Portfolio page, navigate to My Sets. These are sets that are personal to you, which you can use for later download, printing keepsakes in Shop, or other purposes as long as they adhere to your community guidelines. Select New Set to create a new personal set.

Vidigami_Create_Personal_Set_My_Sets.png

Adding Media to Sets

You can also create a new personal set as you are adding media to it. When you select one or more photos or videos from an album, a green bar will appear. Select the Add to Sets option. You will be able to add the media to an existing set, or, create a new one from scratch.

 

Vidigami_Create_Set_Adding_Photos.png

What images and videos file types can I upload?

For Images:

  • JPG, JPEG, PNG
  • Images smaller than 10000 x 10000 pixels
  • Images larger than 100 x 100 pixels
  • Images smaller than 20mb
  • Images larger than 10kb

For videos:

  • A minimum of 100kb min and a maximum of 120mb max (on average, 60 seconds in length).
  • File format is either .mp4 or .mov video (latter must be H264 format with ACC codec).

Can I add pictures of my student's work?

Absolutely!  Did your student create something amazing in class?  We encourage all our Jr/Sr High artists to upload photos of their work.  When they go to apply to art school, they can simply create an album to export and send it off to colleges!

Parents and students can upload pictures of work as a photo.  Follow these simple directions to make it a work of art:

  1. Click on the artwork picture.
  2. Click on more information in the top right side of the banner.
  3. Click on the editing pencil.  A window pops up.  Complete Title and Create by with the student's name.
  4. This is now saved in special tab "Student's Works File" accessible to parents and students.

How do I tag a face?

As long as a user is part of your Vidigami Users List, you will be able to tag them by face. To do this:

  1. Open any photo.
  2. Select the ‘Tag Faces’ option at the top header of the Lightbox.
  3. If vidigami has detected a face in the image, grey face boxes will appear. This is the system asking you to tag the person.
  4. Select the grey face box and begin typing the name of the user, if they are a part of your school's Vidigami site. As soon as you start typing, a dropdown will appear of all the users who are members of the groups your media and album is currently within. This is Vidigami narrowing down users a group-level first, because it knows that those are the users who will likely be in any photos within the group. 
  5. You can always remove or change a face tag if there is a mistake.
  6. Once the face is tagged, the user's name will appear in green when you hover over the image.

If you see a person who is tagged incorrectly, you can remove the tag by hovering over the person and then clicking the X in the green name tag box.

Why didn't vidigami recognize my student?

Auto tagging takes time and is dependent on manual tagging. Once the system learns the face it can auto tag. Campus wide starts when we upload student pictures. We need to encourage everyone to tag the people they know for this to be successful.

How quickly are photos from an event uploaded?

That depends on the each user.  Our faculty and staff try add pictures as events occur.

How do I downoad a photo from vidigami?

Click on the photo(s) you'd like to download.  In the expanded view, click "download" in the lower right hand corner.  You will have to "proceed" to accept a usage reminder from Vidigami, and then your download should proceed shortly.

Can I buy prints, calendars, mugs, etc?

Vidigami does have a photo shopping feature.  You are able to select photos from your likes, my sets, uploads or all of the pictures housed in Vidigami.  You simply click on the yellow shop button located in the top banner.  There are shopping options for such items as mugs, calendars, wrapped canvas prints, framed pictures and more.

 

I want to "Opt Out". How do I do that?

During the application/admission process you acknowledged the following policy in regards to images:

"I understand that during my child’s participation in programs and events associated with Grace Brethren Schools, there is the possibility that my child will be photographed or videotaped. I hereby authorize and give full consent to Grace Brethren Schools to publish and copyright all photographs/videos in which my child appears. I further agree that Grace Brethren Schools may transfer or use these photographs in and for classroom decorations, school brochures, newsletters, advertising, posters, displays, slide shows, videotapes, catalogs, CD-ROM’s and like publications, literature, Grace Brethren Schools Website, or materials without limitations or reservations."

In Vidigami, Opt-Out is a mechanism used to maintain the privacy of certain members of our school who do not wish to share photos within or outside the community for personal reasons.

The Opt-Out feature enables GBS to protect the privacy of these families by instantly removing any photos that may be uploaded and tagged by others at the school in Vidigami.

When you Opt-Out, Vidigami will then be able to intelligently auto-report any image where that user is unknowingly tagged. This means that the photo will automatically be unshared from all visible locations in Vidigami and moved to the Reported Photos section in the Admin Page.  Additionally, anyone can manually report a photo where an Opted-Out user is a part of, by adding that reason accordingly.

If you wish to Opt-Out of Vidigami, please download this form, complete and return to your campus school office.

What browers can I use to upload photos?

  • The latest version of Chrome
  • The latest version of Firefox
  • The latest version of Microsoft Edge 
  • Safari 9 or greater
  • Internet Explorer 11

I think a photo or video is inappropriate. What should I do?

If you come across a photo that should not be shared in Vidigami for any reason, you can immediately report it. To do this:

1.    Open the photo or video.

2.    Select the 3 dots (...) at the bottom right corner of the media Lightbox.

3.    Select Report Media.

4.    You will need to select a reason for reporting the media.

5.    Once you proceed, the image will be immediately unshared with the community wherever it lives in Vidigami and be move to the Reported Media section for only admins to review.  

6.    The admin will review the photos and make a determination to delete the photo all together or to put the photo back in circulation.

Can I upload personal pictures in vidigami?

Absolutely NOT.  This platform is to be used ONLY for GBS students on campus or at school sponsored events.  

Who stores these photos?

Vidigami securely stores and backs up the photos and videos in the cloud using Amazon Web Services (AWS) as its infrastructure service provider.

Will I still be able to access my photos after I graduate?

Yes.  Our community of parents and students will still be able to access a student's photos after graduation for a limited time.  However, after graduation you will not be able to access new Vidigami photos that are uploaded to "school years" outside of the time the student attended GBS.

Guidelines and Policies

Engaging our students, parents, and faculty to capture and contribute their share of memories can transform GBS archives into a treasure trove of rich and authentic content – for the classroom, for communications, and for a visual history of your students. But like any media management tool, having some guidelines is always helpful, so you can make sure memories are collected, shared, and used in a way that is responsible and rewarding. Here are 8 guidelines for our community to effectively make the most out of Vidigami:

1 – Make Vidigami the place for school memories

Vidigami is a great tool for you and your community to share and engage with everything going on at school. We encourage everyone who has access to upload their photos from events like classroom activities, sports events, student work, and more but always keep in mind that this content should always remain school-related. Photos taken of children and families at home or outside (e.g. non-school related events) are considered personal, and should not be added to Vidigami.

Examples of media schools can capture in Vidigami:

·         Classroom activities, projects, artwork, school athletics, our theatre programs, school-related faculty and parent events, field trips, competitions, extra-curricular activities.

Examples of media we do not allow:

·         Home videos and photos, family events, external parties and non-school-related off-campus events (staff or student), personal events.

2 – Respect privacy

When you activate your account, you will be prompted to accept Vidigami’s End User License Agreement (EULA). One of the terms stated here is that you and your fellow members give one another consent for downloading media shared within Vidigami. When downloading, always be mindful of other families’ privacy rights, and never re-publish photos or videos that include other students, parents or staff members to social media channels, websites, or any other public 3rd party platforms, without their given permission.

3 – Upload good quality imagery

In Vidigami, what you upload to group albums gets shared with all the people who are a part of this group. It also becomes a part of GBS's central archive over time.  Let’s make sure that each moment is edited and captured in the best way possible.  By doing so, you can repurpose them as a prints, add them to books, and so much more for your family.  Avoid dark, blurry, and pixelated images, and, keep a lookout for possible duplicates! This will keep everything in Vidigami clean, useable, and looking fabulous!

When it comes to photos of people, Vidigami assists you in tagging faces using Facial Recognition. The more good quality, front-facing photos of people you upload and manually tag in the system, the more quickly Vidigami will learn to confidently auto-tag people in photos based on the strong collection of reference photo you have already added and tagged in the system. This takes time and community effort to perfect, which is why working with high quality photos makes all the difference!


4 – Get the Vidigami mobile app to capture photos on-the-go!

Vidigami provides a mobile app that can be downloaded from the Apple or Android store for free. It’s a quick and easy way to upload photos from sports tournaments, plays, field trips, and other events, saved on your camera roll or captured on-the-go. Parent and teachers love the mobile app and find it to be a great way to quickly and easily share their photos! 

5 – Tag People

As and when you upload content, we encourage you to also tag the faces of your children and other people at Grace Brethren that you might know. For teachers, adding students as Creators under media also helps build incredible portfolios. Tagging people pushes content to those students and their connected family members, making the experience even more personalized and engaging. Every time a user is tagged in Vigami, they will get a notification in the app, and see the story on their Feeds page.

Note: We encourage all users to fix incorrect face tags should they come across any.

6 – Add Context

Make your photos and videos even more searchable! In addition to face tags, add some context tags (keywords) that quickly pull up specific content when searched for in Vidigami. For example, simple division tags like high school or teachers will bundle any photos with those people under those keywords. This will benefit not only staff and faculty, but also parents and students (helping them add context to their work…etc).  

7 – Report

See something that shouldn’t be in Vidigami? Report it right away. Open the media and flag it with a specific reason. This will immediately unshare it with our community and notify the school admin, so they can review it accordingly. Anyone can report media in Vidigami, as long they as they provide a reason. Also keep in mind that reporters are not anonymous, allowing admins to verify flagged content prior to removing. Any student who posts content that is not appropriate or does not comply with our policies will be subject to disciplinary action.

8 – Help share!

Your participation will do wonders for the school. Become a pro, spread the word, and start sharing! The more users who actively upload media, tag faces, and share in the right place, the more content will be pushed to you, your friends, family, and colleagues at your school. With a smartphone in everyone’s pocket, there are always new surprises waiting to be discovered, and Vidigami will open up a new way for you to reach them in seconds!

How do I get help with vidigami?

You can access the Vidigami knowledge base by clicking on the gear icon in the top right corner of the screen.  Click help and search by topic.  Vidigami also has a robust youtube channel where you can watch short videos on various topics.

You can contact your schools Vidigami administrator:

Preschool - Julia Chandler, jchandler@gracebrethren.com

Elementary - Matt Cooper, mcooper@gracebrethren.com

Jr/Sr High - Scott Nandor, snandor@gracebrethren.com

The Academy - Sue Howard, showard@gracebrethren.com

You may also contact Leah Schwochert, Marketing and Website Specialist at lschwochert@gracebrethren.com